6. Roles and Responsibilities – In this section, individuals are identified in the organizations responsible for the data. Second, it avoids miscommunication by the data provider and the authority receiving the data by indicating that data usage issues are being addressed. Before the data is disclosed, the provider and recipient must speak in person or over the phone to discuss data sharing and data usage issues and reach a common communication, which will then be recorded in a data sharing agreement. Below, you`ll find a list of items that are usually included in a data sharing agreement. While this list may cover the databases, additional concerns may be relevant to a data set or supplier agency. The general elements of a data sharing agreement are listed below and come from the list published in Urban Institute`s Measuring Performance: A Guidance Document for Promise Neighborhoods on Collecting Data and Reporting Results. Ideally, these additional concerns should be taken into account in the data exchange agreement, in order to facilitate clear communication and, if necessary, provide additional safeguards: data exchange also promotes accountability and transparency, so that researchers can validate each other`s results. Finally, data from multiple sources can often be combined to allow comparisons across national and departmental boundaries.
8. Resources and costs associated with data sharing and data management – if any, the agreement can determine which organizations are responsible for the specific costs of data sharing. 9. No data guarantee or connection quality – This section provides protection to the receiving organization, which is committed to making reasonable efforts to promote data quality but does not guarantee specific standards. Over several years of managing projects that require data exchange agreements, I learned a few key principles for success. While they may seem obvious, I have seen data-sharing agreements disintegrate because one or more of these principles have not been respected: second period of the agreement – this defines the term for which the data-sharing agreement is valid. The various parties to the data exchange agreement should have the right to terminate their participation with reasonable notice. 1. Purpose and intended use of data sharing – This section presents the data to be shared, the organizations involved and the use of data in general.
This language must be in accordance with the approval agreement. Nevertheless, the process of obtaining data exchange agreements with public or local authorities can be a challenge and often depends on the nature of the data involved, government and federal data protection laws and regulations, and specific agency guidelines. Some agencies have a search procedure and check the available schedule on their websites. Others may have a more informal process for developing such agreements. In all cases, these agreements determine how a researcher can access, use and analyze data from educational agencies. 5. Data Responsibility and Responsibility – This section defines responsibility for maintaining data security. This should include the secure process of transferring the file and a specific file format.